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Your expectations before the meeting
In a contemporary workplace, the efficiency of meetings is often a barometer for the overall productivity of teams. While meetings are necessary for collaboration, decision-making, and progress assessment, their value can be significantly improved if you are well-prepared, and aware of the participants’ expectations beforehand.
This challenge is addressed head-on by this “Expectations Before the Meeting” Survey template, designed to quickly gather input from on-site and remote participants beforehand, thereby adjusting every meeting to their expectations and generating better outcomes.
This ready-to-use Survey template emerges as a pivotal solution to a common workplace challenge: how to better align your meetings with the participants’ mindset.
Indeed, the success of a meeting is largely determined by the groundwork laid before it even begins. By soliciting and aligning participants' expectations and objectives in advance, the template facilitates a structured approach to meeting preparation that is both inclusive and strategic.
This Survey template is more than just a pre-meeting questionnaire; it is a strategic framework that empowers every meeting participant to contribute to the agenda actively.
This proactive engagement ensures that the meeting's scope is comprehensive and directly aligned with the participant's needs and the organizational objectives. It transforms the meeting from a passive information-sharing session to a dynamic, collaborative effort towards common goals.
Using the "Expectations Before the Meeting" Survey template holds many benefits for both the organizers and the participants of a meeting. These advantages span from enhancing meeting focus and engagement to fostering a culture of accountability and efficient time management.
Let’s take a closer look at these benefits:
Incorporating Klaxoon’s template into your meeting preparation routine is simple, yet transformative. Here is how you can leverage this Survey to revolutionize your meeting culture:
Firstly, you need to customize the "Expectations Before the Meeting" Survey template on Klaxoon’s platform. Several types of the most popular questions are already available within the model. You can adapt them in two ways:
Through this step, you will tailor the Survey to the specific nuances and objectives of your upcoming meeting, ensuring it is relevant and comprehensive for everyone involved.
Once your Survey is ready, you need to invite the participants of the upcoming meeting to complete it and share their expectations, questions, and priorities. This step is easy to complete whether they are working on-site or remotely.
In Klaxoon, you can do this either by inviting the participants directly via email, or by sharing the access link of the Survey with them. Make sure you have enough time before the meeting to gather everyone's input and properly analyze the results of the Survey so that you can make the necessary adjustments to the meeting.
After that, synthesize the gathered input into a cohesive and targeted agenda. This agenda acts as a roadmap for the meeting, ensuring that discussions are structured and purposeful.
Armed with a clear set of expectations and a focused agenda, the meeting can proceed with confidence and direction. During the meeting, make sure you have an overview of the results of your Survey so that you can effectively address the concerns and expectations highlighted by participants.
This structured approach ensures that every moment of the meeting is utilized effectively, with discussions that are both productive and meaningful.
Finally, a post-meeting review of the set expectations versus the outcomes offers valuable insights. You can make the process even more efficient by combining the “Expectations Before the Meeting” Survey with our dedicated Survey to collect feedback from participants after your meeting.
This not only assesses the meeting's effectiveness but also informs continuous improvement strategies for future meetings.
This is how, by integrating the "Expectations Before the Meeting" Survey into the preparatory phase of your meetings, you can transform them from obligatory time commitments into powerful catalysts for collaboration, innovation, and progress.
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