From analyzing needs to recognizing successes: with this guide, you can implement your change management strategy in 10 steps.

Download

For corporate HR teams, 2025 was a pivotal year. The need for efficiency and engagement became a strategic imperative at all levels. As the year comes to an end, these teams are being asked to address several issues:

• On the one hand, HR teams must continue to support employees, whose expectations in terms of experience, development, and recognition are growing, in a context where talent retention remains essential.
• On the other hand, they must meet the demands of their management and maximize their results, responsiveness, and innovative spirit, with resources and operational capacity that are shrinking every year.

To fulfill this dual commitment, HR teams must anticipate trends and be prepared with solutions that balance performance, cost control, and the continuous improvement of the employee experience. Artificial intelligence (AI) and visual collaboration are among the most powerful levers for transforming the HR function and giving organizations a real competitive advantage.

In 2025, 55% of companies had already planned to increase their budget for HR technologies. This accelerating trend in 2026 illustrates the profession's profound transformation. HR is no longer a support function but a strategic partner fully integrated into the heart of the business.

This guide offers an effective methodology for rethinking your most common HR practices and starting 2026 in the right way. Whether you're interacting with your team, other employees, your management, or even your applicants, discover how to combine visual collaboration and AI to boost your performance while creating real human value.

Reinventing the HR function in 2026 to increase its impact on the business

Multiple challenges requiring for open collaboration

In 2026, the HR function will continue to undergo profound change in companies, driven by increasingly complex challenges in an evolving work environment.

In this context, the strategic importance of HR teams' primary objectives will continue to grow:

• Attracting and retaining talent;
• Supporting skills development;
• Driving diversity;
• Ensuring a differentiating employee experience (through onboarding, quality of exchanges), etc.

Each of these major objectives breaks down into a multitude of priorities and issues, which sometimes overlap on a daily basis. For this reason, the operational reality is becoming increasingly complex when it comes to collaboration, whether internal or external.

In concrete terms, HR departments are already overwhelmed by a multitude of cumbersome and inflexible tools and processes. This fragmentation generates frustration and hinders interactions between their teams, managers, and employees, even though agility and cross-functional collaboration have become essential to meeting business challenges and restoring a more human dimension to organizations.

Faced with these challenges, HR teams must, more than ever, seek solutions that can break down silos and promote fluid, open collaboration. The challenge is to balance performance, cost control, and the human dimension in order to continue to fully fulfill their strategic missions and create a virtuous circle (an individual who feels comfortable collaborating achieves better results, which in turn have a positive impact on collaboration).

Due to the rapid evolution of technology, 2026 promises to be a turning point. Now is the time to adopt innovative practices and integrate effective collaboration into your daily HR work for the long term.

Visual collaboration and AI: The key to revolutionizing HR collaboration in 2026

Improving your collaboration in 2026 is about more than just looking for new tools to add to your application portfolio. This approach must be accompanied by a willingness to fundamentally rethink the way you work together, whether within your HR team, with other employees, with your management, or with your external contacts and partners.

Visual collaboration to facilitate HR work

In this dynamic of transformation, visual collaboration is now recognized as a real driver of change for HR teams. It involves using interactive and visual formats (whiteboards, diagrams, graphs, videos, etc.) to simplify exchanges and promote collective engagement, anywhere and anytime.

Master all facets of visual management to boost your teams' performance.

Download

However, what really makes visual collaboration so powerful beyond the tools, is its ability to offer ready-to-use methodologies designed to structure and support the transformation of HR practices.

For example, you can use visual workspace templates to organize your recruitment interviews, facilitate your daily team rituals, or even manage your training plans. We will come back to this later.

Visual collaboration is therefore emerging as a powerful lever to help HR teams break down barriers within their organization, while placing people and the collective at the heart of exchanges. And now, by combining this approach with the power of generative AI, you can go even further to accelerate your performance and simplify your processes.

The best solution for combining AI and visual collaboration

The recent developments in generative artificial intelligence need no introduction. Since the end of 2022, its uses have multiplied and become more specific, affecting all areas, including human resources, where 45% of teams already claimed to be using it in 2023. This momentum is expected to continue in 2026, with AI becoming increasingly integrated into HR practices.

However, more than in any other function, AI must remain at the service of the human dimension of HR. It must enable teams to optimize their processes, but above all, it must free up time to devote to tasks where humans make a difference. In this context, combining AI and visual collaboration will provide the greatest value:

• HR teams could rely on AI-based tools to automate their manual and repetitive tasks, organize and categorize their ideas, and summarize their discussions.
• At the same time, visual collaboration will allow them to create structured, engaging, and memorable work experiences that promote high-value interactions for all parties involved.

Today, all-in-one collaborative platforms combine AI and visual collaboration in a single interactive workspace that is completely secure for user data. HR teams can thus centralize their activities, streamline their exchanges, and accelerate the adoption of new practices, while keeping people at the heart of every interaction.

Now, let's see how these principles come to life in practice thanks to Klaxoon, through methods adapted to each HR interaction.

4 ways to maximize your HR efficiency in 2026 with Klaxoon

1. Internal collaboration: Optimize your team rituals

Team rituals are essential for creating a collaborative and stimulating work environment over the long term, whether with your HR team or in cross-collaboration. There are many variations depending on your needs: daily 15-minute meetings, regular follow-ups, end-of-project retrospectives, etc.

Here, let's take the example of a weekly meeting on Klaxoon, which you can launch in a few minutes using the Weekly template on Board. This template provides you with a visual whiteboard that is already structured and ready to use. All you have to do is fill it in with your information in the form of digital notes, images, files, etc.

When it's time for the meeting, participants can join the Board and start a video call directly in the workspace. This allows everyone to express themselves and share their ideas visually and in a centralized way, whether on site or remotely. When your turn comes, you can also take control of the Board via the sync feature, so that other participants can see exactly which area of the Board you are interacting with.

What happens if you are part of an international team? This is where AI can help, thanks to translation features directly integrated into your Board. Select your ideas and use AI to translate them in one click, choosing from over a hundred available languages. This simplifies cross-functional collaboration and maximizes alignment between the HR team and other stakeholders.

2. Talent development: Quickly identify training needs

Skills development is a strategic lever for strengthening talent retention and supporting career development. To effectively manage this aspect, Klaxoon offers the Skills Matrix Board template, a visual space that allows you to map the skills present within any team at a glance and identify those that need to be strengthened.

In this visual space, the team manager or project manager lists the skills needed to achieve the set objectives, as well as the expected level for each skill using a color code. Each participant then self-assesses their own level by completing the table, allowing you to instantly visualize the skills already present and those that need to be developed as a priority.

Again, you can combine this method with the use of AI to accelerate the implementation of an action plan. For example, by adding a comment at the end of each line describing a skill development need, you can then select all the ideas created to generate an action plan with artificial intelligence directly in Board.

In addition, if you use Klaxoon's integration with the Wrike work management platform, you can also use AI to automatically convert the content of your skills matrix into a structured Wrike project.

By offering this format to managers, you give each team a clear and shared vision of priority areas for development, and become a driving force in supporting the skills development of your talent pool.

3. Preparing one-on-one meetings: Structure and enhance exchanges

One-on-one meetings are key opportunities to recognize achievements, gather feedback from employees, and set future goals together. However, preparing for them can quickly become time-consuming for managers, especially when information is scattered across multiple tools and channels.

With Klaxoon's One-on-one template, you can offer them a shared visual space that centralizes all key information:

• How they perceive their work
• Successes
• Areas for improvement
• Areas for development
• Feedback, etc.

Each employee and manager can contribute to the Board by posting ideas, images, graphics, or files directly on the whiteboard. As a result, when it’s time for the one-on-one, both the manager and the employee have a clear overview that allows them to have a smooth and constructive discussion.

Here, the artificial intelligence features integrated into Klaxoon enrich the experience. With just a few clicks, managers can automatically group shared ideas by topic, highlighting major trends in employee feedback. This feature is particularly valuable for quickly reviewing a year’s quarter and preparing targeted action plans.

With this approach, you provide a win-win solution: managers can optimize their preparation and follow-up time, while each employee benefits from a structured, transparent, and truly personalized review.

4. Onboarding new talent: Personalize the integration process

The integration of a new employee is a decisive step in their long-term engagement and success. Effective onboarding not only conveys essential information, but also creates a sense of belonging from day one.

With Klaxoon's Onboarding Path template, each new talent follows an interactive, visual, and memorable journey, where all the key onboarding steps are centralized on a shared whiteboard.

To prepare your Board in advance, simply add your ideas, visuals, links, or important files as you go. Use the suggested legend to better track progress, and offer your help to new employees with a quick video sync on the Board if necessary.

You can also add other Klaxoon activities into your Board to boost engagement and vary the formats:

• Quizzes
• Surveys
• Memos
• Gamified pathways (Missions or Adventures)

Finally, the AI-based features in Klaxoon can further enhance the impact of the onboarding process:

• For HR teams, summarize ideas and feedback with a single click and generate a word cloud to capture the employee's first impressions.
• For employees, easily summarize the information learned or prepare a fresh eyes report for a truly personalized and effective onboarding experience.

By combining the power of visual collaboration and AI, you can offer a seamless, engaging onboarding experience tailored to each new hire, while simplifying follow-up for HR teams and managers.

Conclusion

The joint rise of AI and visual collaboration tools is giving human resources teams unprecedented levers to boost their efficiency. These tools can be used for team rituals, skills development, individual interviews, and the onboarding of new talent.

These four methods illustrate how collective intelligence, combined with innovative collaborative tools, can transform key HR interactions. By 2026, these practices will become essential for supporting the transformation of the HR function and meeting the challenges of the Future of Work. Now is the time to take action!